Understanding Passport Status

Every passport in EU Digital Passport Processor™ has a status that determines what you can do with it and how it appears to the outside world.

All statuses

Moving between statuses

The status flow is one-directional:

Draft → Active — You activate the passport. This generates the GS1 Digital Link QR code and makes the passport visible on the public viewer. Some fields become locked after activation (GTIN, passport number, battery category).

Active → Submitted — You submit the passport to the EU registry. The passport enters the registry validation queue.

Submitted → Registered — The registry accepts the passport. This is the target state for compliance.

Draft or Active → Cancelled — Cancel a passport that was created in error before any registry submission. Account Admin access required.

Any status → Revoked — Permanently deactivate a passport that was submitted to the registry. Requires typing "REVOKE" to confirm. Account Admin access required.

Active or Registered → Retired (End of First Life) — The original operator retires the battery from its first application. The passport remains on record permanently for provenance. A second life operator can then create a new passport referencing the original.

What to do at each status

• Draft: Complete all required Annex XIII fields, review the data, then activate.
• Active: Download and print the QR code for your battery labels. Submit to the EU registry when ready.
• Submitted: Wait for registry confirmation. No action needed.
• Registered: You are compliant. Monitor for any regulation updates that may require passport amendments.
• Cancelled: No further action possible. The passport record is retained for audit purposes.
• Revoked: No further action possible on this passport.
• Retired: The QR code remains scannable and the passport remains readable. A second life operator can look it up to create a linked second life passport.

End of first life vs revocation

These are two different actions for two different situations:

• Revoke when a battery is permanently withdrawn from the market, recalled, or the passport was issued in error. The EU registry is notified.
• Retire (end of first life) when a battery is being handed over for repurposing or remanufacturing. The passport remains a live provenance record. A new second life passport will be issued by the operator taking over the battery.