Download the template
Go to Dashboard → Import and click Download CSV Template. The template has one column per Annex XIII field with all headers pre-labelled in the exact format EU Digital Passport Processor expects. Row 1 is headers, Row 2 is example data — delete the example row before importing.
Use the CSV template rather than creating your ownThe template prevents the most common import errors: wrong column names, incorrect date formats, and missing required fields.
Preparing your data
Add one passport per row, starting from Row 2.
Required columns
Every row must have a value for:
product_name— the commercial product namebattery_category— must be exactly:EV BatteryorIndustrial Batterypassport_level— must be:model,batch, oritemmanufacturer_name— legal name of the manufacturer
Data formats
- Dates: YYYY-MM-DD (e.g. 2026-03-25)
- Numbers: Use decimal point, not comma (e.g. 75.5 not 75,5)
- Percentages: Enter as a number 0–100 (e.g. 16 for 16%)
Import limits
| Limit | Value |
|---|---|
| Maximum file size | 10 MB |
| Maximum rows per import | 1,000 passports |
| File encoding | UTF-8 (not Windows-1252) |
| Supported formats | .csv only |
Save as CSV UTF-8 in ExcelIn Excel, use File → Save As and choose "CSV UTF-8 (Comma delimited)" — not "CSV (Comma delimited)". The Windows-1252 encoding causes errors on special characters.
After import
Imported passports are created as drafts. Review them in the Passports list and activate each one individually, or use Batch Submit from the Passports list to activate multiple at once.
Supply chain actors cannot be imported via CSV — they must be added individually from the passport detail page.
REL Related entries
| Section | Entry | Reviewed |
|---|---|---|
| Data Import & Export | Using the Data Mapper for Custom Column Names | 2026-04 |
| Data Import & Export | Supported File Formats | 2026-04 |